MEMBERS AREA

Club Rules

  1. The name of the club is “The Cheltenham Owners Club” (“The Club”)
  2. The aims of the Club are
    1. To promote the continued use of Cheltenham caravans
    2. To encourage pride of ownership
    3. To encourage high standards of touring caravanning
    4. To hold two annual rallies for Cheltenham caravans only, the Cheltenham National rally in May/June, and the Rally of the North in August/September at venues to be chosen by the organisers
    5. To hold any other get togethers and social functions as the members decide upon
    6. To enable owners of Cheltenham caravans to meet for fellowship, and to exchange ideas and experiences
    7. To issue an annual newsletter to members
  3. In order to join the Club as a full member, applicants must have a Cheltenham caravan, made by the Cheltenham Caravan Co, Fernden Cheltenham Caravans Ltd, or Stevens and West of Cirencester
  4. If a full member ceases to have a Cheltenham caravan, they may remain in the club, as an associate member, entitled to attend social functions and receive the newsletter, however are not entitled to vote at Club meetings.
  5. All members shall pay an annual subscription, to be fixed by the members at an AGM, subs due on the first of January, and to bepaid by the end of February which is non refundable
  6. A new member joining after the Rally of the North will receive membership to the end of the following year.  All members will receive a club handbook
  7. Members personal information shall be held by the Club strictly in accordance with current Data Protection legislation
  8. The Club officers are the Chair, the Vice Chair, Secretary and Treasurer, being four individual full members of the Club each elected for one year at the AGM.  Officers may be re-elected except that the Chair and Vice Chair shall not hold such office for more than two consecutive years (save in exceptional circumstances, as determined by the Management Committee, such as there being no alternative candidate)
  9. The Club is managed by a committee (the ‘Management Committee’) consisting of the Chair, Vice Chair, Secretary, Treasurer, Editor, and up to six full members elected at the AGM to serve for one year, eligible for re-election for one further year.  The Quorum required for decision making shall be three offices and three committee members
  10. The Annual General Meeting (AGM) is held during the National Rally (unless otherwise agreed) to receive reports from the Chair and Treasurer, to elect the Management Committee and the Auditor, and for any other business notified to the Secretary before the meeting
  11. Nominations for officers and committee members, together with the signatures of the proposer and seconder, and the nominees’ signed acceptance of the nomination shall be posted on the notice board, at least 24 hours before the AGM
  12. Voting shall be by a show of hands or by ballot as may be determined by the Management Committee.  The Chair’s decision as to the result of such voting shall be final
  13. A Special General Meeting (SGM) of full members may be called by the Secretary either at the request of the Management Committee or upon receipt of a written request signed by at least 8 full members stating the reason for the meeting.  At least four weeks written notice of the meeting date shall be given to all full members
  14. These Rules can only be amended by a SGM called for that purpose
  15. The annual accounts for the Club are to be drawn up to 31 August, audited by the external auditor and circulated in the annual newsletter, prior to being presented at the AGM.

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